Features
Everything your business needs, nothing it doesn't.
One platform. 100+ features. Built for how you actually work.
Accounting
Total Clarity
See every dollar, every account, every period. Your books stay accurate and your decisions stay informed.
Chart of Accounts
Set up your accounts exactly how your business works with multi-level categories for assets, liabilities, equity, revenue, and expenses.
Journal Entries
Post journal entries one at a time or in batches, with a full audit trail so nothing gets lost.
Accounting Periods
Open, close, and lock fiscal periods to keep your financial records accurate and tamper-proof.
Multi-Currency Ledger
Track transactions in any currency with automatic conversion using your own or system exchange rates.
Asset Management
Track your fixed assets from purchase to disposal, with automatic depreciation schedules built in.
Banking
Cash Control
Import your bank statements, match transactions, and always know where your cash stands.
Bank Account Management
Manage multiple bank accounts across different banks and currencies, all in one place.
Transaction Recording
Record deposits, withdrawals, and transfers with detailed line-item tracking for every transaction.
Bank Reconciliation
Match your bank statements against your books with smart matching suggestions and clear exception handling.
Bank Statement Import
Import your bank statements and match transactions to save hours of manual data entry.
Cash Position Tracking
See your cash balance across all accounts so you always know your liquidity position.
Receivables
Earn Faster
Send invoices, collect payments, and stay on top of who owes you what.
Invoicing
Create, send, and track invoices with multi-currency support, tax calculations, and full line-item detail.
Estimates & Quotations
Send professional estimates and convert approved quotes into invoices with a single click.
Proforma Invoices
Issue proforma invoices for advance billing and convert them to final invoices when you are ready.
Recurring Invoices
Automate your regular billing with templates that generate and send invoices on schedule.
Payment Recording
Record full or partial payments against invoices with automatic allocation and balance tracking.
Sales Credit Memos
Issue credits for returns or billing corrections that flow straight through to your general ledger.
Customer Statements
Generate account statements showing your customers their outstanding balances and transaction history.
Receivables Aging
Track who owes you, how much, and for how long with aging buckets that keep your cash flow healthy.
Payables
Stay on Budget
Track every expense, manage vendors, and make sure nothing slips through the cracks.
Expense Management
Record and categorize your business expenses with line-item detail and automatic GL account mapping.
Purchase Orders
Create purchase orders with approval workflows and track fulfillment against vendor deliveries.
Vendor Invoices
Process vendor invoices with PO matching and three-way verification to catch errors before you pay.
Vendor Payments
Pay your vendors with full tracking, allocation, and accounts payable balance management.
Purchase Credit Memos
Record vendor credits for returns or billing adjustments and apply them against your outstanding payables.
Expense Categories
Define your own expense categories for consistent classification and cleaner reporting.
Payroll
Payday
Run payroll at the touch of a button. HeadOffice handles the calculations so you can focus on your business.
Payroll Processing
Run payroll for your entire team with automatic gross pay, deduction, and net pay calculations.
Pay Period Management
Set up weekly, bi-weekly, semi-monthly, or monthly pay cycles to match how your business runs.
Tax Deductions
Automatically calculate and apply statutory tax deductions based on your local tax tables.
Benefits Administration
Manage benefit types, enrollment, and employer contributions for your team in one place.
Payroll Adjustments
Handle bonuses, commissions, overtime, reimbursements, and other pay adjustments by type.
Payslip Generation
Generate detailed payslips showing earnings, deductions, contributions, and net pay for each team member.
Organization Contributions
Track employer-side contributions like pension, health insurance, and statutory obligations.
Remuneration Types
Support salaried, hourly, and commission-based pay structures with flexible configuration.
P45 Import
Import P45 data for new hires to carry forward their year-to-date tax and earnings information.
Tax
Stay Compliant
Generate tax returns with data pulled directly from your books. No double entry, no guesswork.
Tax Returns
Generate your tax returns automatically using data from your receivables and payables.
Tax Submissions
Create, review, and download your tax filings with detailed line-item breakdowns ready for the authorities.
Tax Bills & Payments
Track your tax liabilities, record payments, and manage refunds with full reconciliation.
Tax Schedules
View and download tax schedules that summarize your taxable transactions for any period.
Multi-Jurisdiction Support
Handle tax compliance across multiple jurisdictions with local rules, authorities, and settings.
Tax Reporting
Generate tax reports for internal review or external filing with drill-down to source transactions.
People
Team Power
Manage your team from onboarding to timesheets, all in one place.
Team Member Management
Keep comprehensive profiles for every team member with personal details, employment history, and status tracking.
Onboarding
Bring new hires on board with employee number assignment and jurisdiction setup.
Emergency Contacts
Store emergency contact details for every team member to keep your workplace safe and compliant.
Employee Documents
Store contracts, files, and HR documents securely against each team member profile.
Internal Memos
Record confidential HR notes and memos against employee profiles for internal reference.
Timesheets
Track work hours with timesheet submission and approval so payroll stays accurate.
Attendance Tracking
Monitor attendance records for better workforce management and payroll accuracy.
Leave Management
Set up vacation, sick, and personal leave types with duration rules and accrual policies.
Employee Assets
Track company equipment and assets assigned to team members throughout their time with you.
Salary Packages
Manage compensation packages with full salary history tracking and revision records.
Deduction Management
Configure deductions for loans, garnishments, and voluntary withholdings per team member.
Inventory
Stock Smart
Track what you have, where it is, and when to reorder. No surprises, no stockouts.
Product & Service Catalog
Manage both physical products and billable services with categories, types, and pricing.
Stock Tracking
Monitor your stock levels with current quantities and low-stock visibility.
Inventory Adjustments
Record write-offs, corrections, shrinkage, and physical count variances to keep your numbers right.
Manufacturer Tracking
Link inventory items to manufacturers for better product sourcing and supply chain visibility.
Inventory Categories
Organize your products and services into categories for cleaner catalog management and reporting.
Contacts
Know Everyone
Keep every customer, vendor, and stakeholder in one place with a full financial picture.
Entity Management
Manage customers, vendors, employees, and other contacts in one unified system.
Contact Profiles
Store full contact details with classification by type, whether individual or business.
Activity Timeline
Track all interactions and transactions for each contact in a chronological feed.
Tax Classification
Assign tax IDs and classifications to your contacts for compliance and reporting.
Balance Tracking
Monitor receivable and payable balances per contact so nothing falls behind.
Investments
Grow Wealth
Track your portfolio performance, record returns, and manage disposals with full GL integration.
Investment Tracking
Record and monitor your investments with cost basis, current value, and quantity tracking.
Investment Valuations
Record periodic valuations to track how your portfolio value changes over time.
Investment Returns
Track dividends, interest, and capital gains by investment with clear return type classification.
Investment Disposals
Record sales with automatic gain or loss calculation and GL journal entry posting.
Portfolio Overview
View your consolidated portfolio with current value, cost basis, and return metrics at a glance.
Loans
Track Capital
Manage loans you have issued and received with payment tracking and interest accrual.
Issued Loans
Track loans your business has issued with principal, interest rates, and repayment schedules.
Received Loans
Manage loans your business has borrowed with payment tracking and interest accrual.
Loan Payments
Record payments received or made with automatic principal and interest allocation.
Collateral Management
Document collateral associated with your issued loans for risk management and compliance.
Outstanding Balances
Monitor outstanding loan balances with maturity dates and status at a glance.
Reporting
Know Numbers
Generate the reports you need to make smarter decisions, from balance sheets to payroll summaries.
Financial Reports
Generate balance sheets, income statements, trial balances, and other core financial reports.
Receivables Reports
Analyze customer aging, collections performance, and outstanding invoice summaries.
Payables Reports
Review vendor aging, payment schedules, and accounts payable analysis.
Payroll Reports
Produce earnings summaries, deduction reports, and employer contribution statements.
Tax Reports
Generate tax summaries and filing support reports across jurisdictions and periods.
Inventory Reports
Analyze stock levels, valuation, movement, and turnover.
Banking Statistics
Review bank account activity, transaction volumes, and reconciliation status.
Invoice & Expense Analytics
Track invoice and expense trends with statistical analysis and period-over-period comparisons.
Platform
Run Securely
Control who sees what, manage multiple businesses, and keep a full audit trail of every action.
Role-Based Access Control
Define roles with granular permissions to control exactly who can access what.
User Management
Invite users, manage accounts, and control activation with secure authentication.
Portal Access
Give your team members their own portal access to view payslips and personal information.
Multi-Currency
Transact in any currency with configurable exchange rates and base currency conversion.
Multi-Jurisdiction
Operate across jurisdictions with local tax rules, authorities, and compliance settings.
Audit Trail
See every change and every action taken across all records for full compliance and accountability.
Get Started
Ready to see it in action?
Try HeadOffice and discover how one platform can replace your entire toolkit.